Invitation to Quote - Annual Maintenance Contract for Mail Scanner

INVITATION TO QUOTE FOR THE ANNUAL MAINTENANCE CONTRACT FOR MAIL SCANNER

Date: 08 December 2016

To: All Service Providers

Our Reference:  DEL/ITQ/AMC-MAIL SCANNER/0027-2016

Dear Sir/Madam,

1.     The Singapore High Commission in New Delhi cordially invites interested service providers to quote for the above-mentioned contract for the a period of two years from 2nd January 2017 to 1st January 2019 & an optional year from 2nd January 2019 to 1st January 2020.

2.     The scope and nature of this procurement shall include the supply of all labour, tools, materials and transport for supply, installation of the filters for the air purification system. Details are provided in separate annexes.

3.     Relevant Service Providers are required to carry out and perform services in accordance to the Contract. Service providers shall be deemed to have read this letter and fully understood the contents of the attached annexes, in particular the Conditions of the Contract and required specifications, which constitute the integral components of  this invitation, and shall comply with all the terms and conditions specified therein. Interested service providers are to collect the relevant document from the Singapore High Commission.

4.     A site show around and briefing will be conducted on 12 December 2016 at 1500 hrs. Interested service providers should contact Mr Suresh Sharma at Tel: +91 9958793230.

5.    All quotations should be submitted in sealed envelopes addressed to the following address:

          Singapore High Commission

E-6, Chandragupta Marg

Chanakyapuri

New Delhi 110021, India

Attention: Mr Mejar Singh Gill

          Counsellor (Admin & Consular)

6.     All submissions as per Annexure B (‘Form of the Supplier’s Offer’) and shall include the terms and conditions of Instructions to Service Providers, Quotation Conditions to Contract, Requirement Specifications and all other documents in connection therewith, as per the manner stipulated in the document ‘Instructions to Supplier’ and must reach the abovementioned address no later than 16 December 2016 by 1700 hours. Submissions sent to any other email accounts or by fax other than the above address as indicated above will be disqualified. Any enquiries regarding the specifications may be made to Mr Mejar Singh Gill, Counsellor (Admin & Consular) at Telephone No +91 11 4600 0800 Ext 236 or Mr Khairul at +91 11 4600 0800 Ext 235. 

7.     The acceptance and award of the quotation will be at the sole discretion of the Singapore High Commission in accordance to the Invitation to Quote. The Singapore High Commission does not bind itself to accept the lowest quotation, or the whole or part of any offer.

8.     All costs or expenses relating to preparing the quotation will be borne by the service provider.

9.    All information supplied to the service providers by the Singapore High Commission, either in writing or orally, must be treated in confidence and not disclosed to any third party.

10.    The Singapore High Commission reserves the right to disqualify any vendor if the quotation response is not submitted in a manner consistent with the provisions set out in this letter as well as the requirements listed above and the conditions in the Annexes attached.

11.    The quotation bids will be evaluated based on the following criteria and weightage assigned:

12.        The quotations should remain valid for acceptance for a minimum period of Ninety (90) days from the closing date of this invitation.

MEJAR SINGH GILL

Counsellor (Admin & Consular)

for Singapore High Commissioner

The following Annexes can be collected from the Singapore High Commission:

Annex A:  Instructions to Service Providers       

Annex B:  Form of Contractor’s Offer

Annex C:  Conditions of Contract

Annex D:  Requirement Specifications