Invitation to Quote for the Procurement of Saloon Car for Singapore High Commission

INVITATION TO QUOTE FOR THE PROCUREMENT OF SALOON CAR FOR SINGAPORE HIGH COMMISSION, NEW DELHI

Date: 14 December 2015

To: All Interested Suppliers

Our Reference:  DEL/ITQ/CAR PROCUREMENT/0014-2015

Dear Sir/Madam,

1.    The Singapore High Commission in New Delhi cordially invites all suppliers to submit offers for a saloon car that has specifications equivalent to engine capacity displacement of 2000 CC – 3000 CC and related specifications as mentioned in the Annex D.

2.    Please note that the car will be registered as an official vehicle of the Singapore High Commission, New Delhi.

3.    Supplier’s shall be deemed to have read and fully understood the following documents which constitute integral components of this invitation to quote and shall comply with all terms and conditions specified therein:

a)               Annex “A” -    Instructions to Supplier

b)               Annex “B” -     Form of Supplier Offer

c)               Annex “C” -     Conditions of Contract

d)               Annex “D” -    Requirement Specifications

4.     Suppliers are to include their sales agreement terms and conditions that they are proposing as part of their bid response..

5.    All quotations should be submitted in sealed envelopes addressed to the following address:

          Singapore High Commission

E-6, Chandragupta Marg

Chanakyapuri

New Delhi 110021, India

Attention: Mr Mejar Singh Gill

          Counsellor (Admin & Consular)

6.     All submissions [as per Annexure B (‘Form of the Supplier’s Offer’) and shall include, the terms and conditions of Instructions to Supplier, Quotation Conditions to Contract, Requirement Specifications and all other documents in connection therewith, as per the manner stipulated in the document ‘Instructions to Supplier’] must reach the abovementioned address no later than 23 December 2015 by 1700 hours.  Submissions sent to any other email accounts or by fax other than the above address as indicated above will be disqualified. Any enquiries regarding the specifications may be made to Mr Mejar Singh Gill, Counsellor (Admin & Consular) at Telephone No +91 11 4600 0800 Ext 236  Or Mr Khairul at +91 11 4600 0800 Ext 235. 

7.     The acceptance and award of the quotation will be at the sole discretion of the Singapore High Commission in accordance to the Invitation to Quote. The Singapore High Commission does not bind itself to accept the lowest quotation, or the whole or part of any offer.

8.     All costs or expenses relating to preparing the quotation will be borne by the vendors.

9.    All information supplied to the service providers by the Singapore High Commission, either in writing or orally, must be treated in confidence and not disclosed to any third party.

10.    The Singapore High Commission reserves the right to disqualify any vendor if the quotation response is not submitted in a manner consistent with the provisions set out in this letter as well as the requirements listed above and the conditions in the Annexes attached.

11.    The quotation bids will be evaluated based on the following criteria and weightage assigned:

12.        The quotations should remain valid for acceptance for a minimum period of Ninety (90) days from the closing date of this invitation.

MEJAR SINGH GILL

Counsellor (Admin & Consular)

for Singapore High Commissioner

The following Annexes can be collected from the Singapore High Commission:

Annex A:  Instructions to Suppliers       

Annex B:  Form of Supplier’s Offer

Annex C:  Conditions of Contract

Annex D:  Requirement Specifications