Invitation to Quote for the Annual Maintenance Contract for Landscaping Services

INVITATION TO QUOTE FOR THE ANNUAL MAINTENANCE CONTRACT FOR LANDSCAPING SERVICES

Date: 18 March 2015

To: All Services Providers

Reference No:  DEL/ITQ/AMC-Landscaping Services/004-2015

Dear Sir/Madam,

1.     The Singapore High Commission in New Delhi cordially invites interested service providers to quote for the above-mentioned contract for a period of two years from 1^st June 2015 to 31^st May 2017.

2.     The scope and nature of this procurement shall include the supply of landscaping manpower services & equipments etc. Details are provided in separate annexes.

3.     Relevant Service providers are required to carry out and complete the supply of landscaping manpower and perform Services in accordance to the Contract. Service providers shall be deemed to have read this letter and fully understood the contents of the attached annexes, in particular the Conditions of the Contract and required specifications, which constitute the integral components of  this invitation,  and shall comply with all the terms and conditions specified therein. Interested service providers are to collect the relevant documents from the Singapore High Commission.

4.     A mandatory site show around and briefing will be conducted on 23 March 2015 at 1500 hrs. Interested service providers should contact Mr Suresh Sharma at Tel: +91 9958793230.

5.     All quotations should be submitted  in sealed envelopes & addressed to the following address:

            Singapore High Commission

            E-6, Chandragupta Marg

            Chanakyapuri

            New Delhi 110021, India

            Attention: Mr Mejar Singh Gill

            Counsellor (Admin & Consular)

6.    All submissions [as per Annexure B (‘Form of the Contractor’s Offer’) and shall include, the terms and conditions of Instructions to Service Providers, Quotation Conditions to Contract, Requirement Specifications and all other documents in connection therewith, as per the manner stipulated in the document ‘Instructions to Service Providers’] must reach the abovementioned address no later than 31 March 2015 by 1700 hours.  Submissions sent to any other email accounts or by fax other than the address as indicated above will be disqualified. Any enquiries regarding the specifications may be made to Mr Mejar Singh Gill, Counsellor (Admin & Consular) at Telephone No +91 11 4600 0800 Ext 236 or Mr Khairul at +91 11 4600 0800 Ext 235. 

7.     The acceptance and award of the quotation will be at the sole discretion of the Singapore High Commission in accordance to the Invitation to Quote. The Singapore High Commission does not bind itself to accept the lowest quotation, or the whole or part of any offer.

8.     All costs or expenses relating to preparing the quotation will be borne by the service provider.

9.     All information supplied to service providers by the Singapore High Commission, either in writing or orally, must be treated in confidence and not disclosed to any third party.

10.    The Singapore High Commission reserves the right to disqualify any service provider if the quotation response is not submitted in a manner consistent with the provisions set out in this letter as well as the requirements listed above and the conditions in the Annexes attached.

11.    The quotation bids will be evaluated based on the following criteria and weightage assigned:

12.    The quotations should remain valid for acceptance for a minimum period of Ninety (90) days from the closing date of this invitation.

MEJAR SINGH GILL

Counsellor (Admin & Consular)

for Singapore High Commissioner

The following Annexes can be collected from the Singapore High Commission:

Annex A:  Instructions to Service Providers       

Annex B:  Form of Contractor’s Offer

Annex C:  Conditions of Contract

Annex D:  Requirement Specifications