Invitation to quote - Sewage pumps and cleaning of septic tanks

Our Reference:  DEL/ITQ/SEWAGE PUMPS & CLEANING OF SEPTIC TANKS /009-2019

Date: 10 July 2019

To: All Interested Vendors & Suppliers

INVITATION TO QUOTE FOR THE SUPPLY OF SEWAGE PUMPS & CLEANING OF SEPTIC TANKS AT SINGAPORE HIGH COMMISSION, NEW DELHI

Dear Sir/Madam,

1. The Singapore High Commission in New Delhi cordially invites interested vendors to quote for the above-mentioned supply of the sewage pumps & cleaning of septic tanks.

2. The scope and nature of this procurement shall include the supply of all labour, tools, materials and transport for the supply of the sewage pumps & cleaning of septic tanks. (Details are provided in relevant annexures).

3. Relevant vendors are required to carry out and complete the supply of all items of the stated Goods and perform Services in accordance to the Contract. Unless otherwise stated in the Contract, all Goods shall be new and unused. Vendors shall be deemed to have read this letter and fully understood the contents of the attached annexes, in particular the Conditions of the Contract and required specifications, which constitute the integral components of  this invitation, and shall comply with all the terms and conditions specified therein.

4. A mandatory site show around and briefing will be conducted on 15 July 2019 at 1500 hrs. Interested service providers should contact Facilities Manager Mr Suresh Sharma at Tel: +91 9958793230.

5. All quotations should be submitted  in  sealed envelopes addressed to the following address:

Singapore High Commission 
E-6, Chandragupta Marg
Chanakyapuri
New Delhi 110021, India
Attention: Mr Mejar Singh Gill
Counsellor (Admin & Consular)

6. All submissions [as per Annexure B (‘Form of the Contractor’s Offer’) and shall include, the terms and conditions of Instructions to Service Providers, Quotation Conditions to Contract, Requirement Specifications and all other documents in connection therewith, as per the manner stipulated in the document ‘Instructions to Service Providers’] must reach the abovementioned address no later than 19 July 2019 by 1700 hours.  Submissions sent to any other email accounts or by fax other than the above address as indicated above will be disqualified. Any enquiries regarding the specifications may be made to Mr Mejar Singh Gill, Counsellor (Admin & Consular) at Telephone No +91 11 4600 0800 Ext 236  Or Mr Joey Chua at +91 11 4600 0800 Ext 235. 

7. The acceptance and award of the quotation will be at the sole discretion of the Singapore High Commission in accordance to the Invitation to Quote. The Singapore High Commission does not bind itself to accept the lowest quotation, or the whole or part of any offer.

8. All costs or expenses relating to preparing the quotation will be borne by the vendors.

9. All information supplied to vendors by the Singapore High Commission, either in writing or orally, must be treated in confidence and not disclosed to any third party.

10. The Singapore High Commission reserves the right to disqualify any vendor if the quotation response is not submitted in a manner consistent with the provisions set out in this letter as well as the requirements listed above and the conditions in the Annexes attached.

11. The quotation bids will be evaluated based on the following criteria and weightage assigned:

S/No Criteria

Weightage Assigned (100%)
a. Price competitiveness                                             60%
b. Compliance with scope and specifications             20%
c. Relevant Experience                                             10%
d. Track record of Company                                             10%

12. The quotations should remain valid for acceptance for a minimum period of Ninety (90) days from the closing date of this invitation.

MEJAR SINGH GILL
Counsellor (Admin & Consular)
for Singapore High Commissioner